6 Steps To Systemize Your Avon Business
When you Systemize your Avon Business, it enhances productivity, reduces costs, improves efficiency, saves time, and improves daily operations.
It is the key to effectively managing your Avon business and making sure everything gets done as expected, every campaign.
It helps you to handle repetitive tasks and enables you to meet demands as your business evolves.
Implementing systems also frees you up to do more of the things you want to do.
Whether you have been in your Avon business for years or are only starting, having systems in place is important because it guides you and your team in the right direction and ensures you reach your goals.
This post is an overview of systemizing your Avon Business.
If you want to learn more details about how I systemize my Avon business, read this article, Automate Your Follow-Up Tasks For More Time To Build Your Business.
And you can find more articles about using systems here.
So, take the following simple steps to systematize your Avon business, deal with future growth, better manage day-day processes, and ensure success.
Identify Processes To Systemize Your Avon Business
You can systemize nearly every part of your Avon business but the most effective way to succeed is by only systematizing important tasks or repetitive ones to improve efficiency and boost your productivity.
For example, lead follow-up, accounting, sales processes, helping your new Representatives get started, order reminders, and customer service.
Doing this keeps you organized and makes it easy to make sure everything gets done, and perform day-to-day activities as expected.
Creating systems also saves you money and time. It makes it easy to effectively carry out the work repeatedly without any errors.
The main purpose of putting systems in place is to keep certain aspects of your business running smoothly and effectively with or without your involvement.
This ensures you concentrate more on demanding and equally important aspects of your business such as prospecting for new customers and team members.
So, identify processes to systemize and develop your systems.
- Answer important questions:
- Which activities take up too much of my time and how can I minimize the time spent on each task?
- What repetitive tasks can I automate?
- What sort of work can I outsource or delegate?
- Which jobs can I manage more efficiently with an app or program?
- Are there any processes that require too much research and resources?
Once you list all processes, consider the impact that each process has on your ultimate goal. Does it get you closer or further away from it?
If it has a positive impact on your main goal, create your system. If your business doesn’t benefit from it in any way, eliminate it.
Identify and set up the right technology to empower your systems.
For example, if you create a marketing system and want to build your mailing list, identify tools to help you achieve just that. You can use Campaign Mailer to mail out brochures, Project Broadcast for your texting, and AWeber for your email list.
If you develop an accounting system to better manage the bookkeeping process, use QuickBooks, Wave, Xero, or FreshBooks.
Once you identify all processes you need to systemize, move on to the next step.
Identify Objectives For Each Process
Take a look at your current sales goals. What are your short-term and long-term goals?
Do you have any systems in place to help you achieve those goals?
If yes, are they working? Are they as efficient as you want them to be? If you answered yes, move on to the next department and go through the same process.
If your current systems are failing, look for ways to improve them.
Consider where you are and where you want to be.
Find out why certain processes are failing and look for ways to improve them. Identify obstacles that stand in the way and eliminate them.
Once you identify all obstacles, create new systems.
Decide on a way forward and develop systems that allow you to reach your goals.
Document Each Process as You Systemize Your Avon Business
Now that you’ve identified your processes and objectives, document each process.
Specify how each system works. Outline the steps to take to carry out certain tasks and the order in which they are to be carried out.
List any relevant software and platforms.
Include other important documents such as process maps and policies.
Specify how long each task should take and include other equally important details such as input data and process outputs.
Documenting every part of the system helps you keep track of what you are doing, and over time to know what’s working and what’s not.
Then you can adjust your systems as necessary.
Understand Your Customer Needs
As you’re working on ways to systemize your Avon business, it’s important to understand what your customer needs are.
The only way to succeed is to identify and understand your customer needs. You want to develop a system that not only enhances your productivity but meets your customer needs and ensures exceptional service.
So, identify the customers that each system is designed for and ensure the processes involved cater to their needs.
Identify common challenges or problems that your customers have and develop a system that allows you to minimize those problems and offer effective solutions.
Next, consider the things that your customers expect from you and use the information to create a system that works.
For example, if your customers need you to deliver products three times faster than you currently do, find ways to make it happen.
If customers complain about delayed responses to inquiries, figure out how to send timely responses and build effective communication channels.
You can add and use a chatbot on your website, incorporate live chat on your site, or have someone help you send timely responses on your social media channels.
Create A Marketing System
Your main goal as an Avon Representative is to build brand awareness and make money.
The only way to achieve that is by creating a marketing strategy that allows you to do just that. Therefore, if you have to systemize one business process, this is it.
Your marketing strategy determines the success of your business. It is your ticket to enhancing sales and growing your business.
So, create a marketing system and focus on lead generation.
Analyze your current strategy to determine its success or failure.
What marketing strategies do you have in place? How effective are they? What are some of the challenges you face in your marketing campaigns?
What tasks take too much of your time?
Answer those questions and identify marketing activities you can systemize to minimize common problems and ensure success.
Systemizing your marketing processes allows you to work more efficiently, improve your content strategy, meet customer needs, provide great services, and scale your business over time.
It is key to running successful campaigns and reaching your audience. So, prioritize it.
List all your social media channels and specify what you intend to achieve from each platform.
Write down how each platform is to be used and decide how often you’ll upload posts on your social networks, the type of posts to share on each platform, and determine who will respond to comments and engage with customers daily.
Come up with a schedule and stick to it. Determine the best times to share posts across all channels and post during those hours.
For example, having a Social Media calendar can really help you systemize your Social Media posts.
Having a social media calendar or plan, and scheduling blocks of time to do these types of tasks can really make a difference.
Use the best content marketing tools like CinchShare to reach your goals.
Monitor And Improve As You Systemize Your Avon Business
Constantly monitor your systems to make the necessary improvements and ensure they are as effective as you want them to be.
Don’t develop your system and be done with it because business processes and customer needs are always evolving.
You want to ensure your system keeps up with rising demands and evolves with your business and the only way to accomplish that is by constantly monitoring and improving it.
Therefore, revisit your overall goals quarterly to determine whether or not your current systems can still help you achieve those goals.
Answer three questions:
- Did my new system help me achieve my goals this quarter?
- Did I increase productivity in any way?
- What are my targets for the next quarter, and can I reach them with this current system, or I need to improve it?
If you need to implement changes, specify areas that need improvement, make the necessary changes to your system, and outline the steps to take.
Find more articles about how to Systemize Your Avon Business here.
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By Lynn Huber
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