How I Maintain Control Of My To Do List
We may think that we have everything handled, but our brains are not as good at organizing incoming information as we think they are.
In fact, our memory tends to work against us when it comes to recalling important action items, calendar entries and productivity markers.
For example, you may be good at remembering the things you need to get done, but they always pop into your mind at an inconvenient time of place.
I have implemented an amazing little app called Microsoft To Do into my life! (Note, I was using Wunderlist, which was bought out by Microsoft To Do. So the video below talks about Wunderlist. Just replace it with Microsoft To Do. They are now the same program and work the same way).
It’s available as both an app on my phone and on my computer so I always have access to it wherever I am.
Microsoft ToDo is the easiest way to get stuff done. Whether you’re organizing your business, planning a holiday, sharing a shopping list with a partner or managing multiple work projects, Wunderlist is here to help you tick off all your personal and professional to-dos.
You can schedule a one-time task or a recurring task that happens every week, or every couple of weeks, or even every couple of hours.
So, this is how I use Microsoft To Do for my business:
Our Avon business is built around a two week cycle called a campaign.
I consider the first day of the new campaign to be Week 1, and the next week to be Week 2.
I schedule recurring tasks for the activities I want to get done.
On the Monday before my order goes in, I want to send out text/email/phone reminders to all my customers that I will be placing my order. I schedule a task for every other Friday to schedule those reminders for the upcoming Monday.
On the first day of the campaign, I want to email my team a Welcome to Campaign XX email. So, I schedule that for every other Wednesday based on the first day of the campaign.
I also text out the Digital Brochure link on the first day of the campaign, so I schedule a reminder task for every other Tuesday to coincide with the first day of the new Campaign changing over online.
I write all my blog posts on Friday/Saturday/Sunday for the upcoming week, so I schedule tasks for those to remind me every Friday.
I have a task scheduled every Friday to remind me to email my team about upcoming meetings the following week.
I have a task scheduled for every Thursday to remind me to schedule Social Media posts for the next week.
I have a task scheduled for every Monday to remind me to schedule my next Facebook Live and post it on Social Media.
I have a task scheduled for every other Wednesday to create photo albums on Facebook with all the images of the new brochure.
I have a task scheduled every other week for the Thursday before the campaign closes to run reports on AvonNow.com to email everyone who hasn’t yet placed their current campaign order.
I also have daily tasks
I have a reminder every morning to create my Daily Facebook Live.
I have two reminders each day to remind me to share posts from my Facebook Business Page to my personal profile page.
I have a reminder every evening to log daily team sales.
I have a reminder every evening to check my spam filter to make sure I didn’t miss anything.
I have a reminder every evening to schedule my blog posts that are just publishing to social media for the next day.
And many more…
So, here’s the thing
No, I probably don’t need reminders for the things I do every day, or sometimes things I do several times a day. But it allows me to just let it go. I don’t have to worry about remembering to get something done.
When you get the tasks out of your brain, you free up valuable space for more meaningful information and gain peace of mind knowing everything you need to remember has been recorded.
Now, I just check my task list for the day, and check them off as I complete them.
It helps me be a lot more focused and accomplish much more during the day – many of the tasks only take a minute or two to complete, and then I can check them off.
There’s no need to worry about all the things you need to accomplish that day. Just add them to the list, focus on the next task. No need to worry about anything other than what you’re currently working on.
And at the end of the day when you look at all the things you got checked off, it gives you a great sense of accomplishment.
Microsoft To Do is totally free. You can create as many lists as you want, and you can share your tasks with anyone. It’s an easy way to gain control of your task list. Why not give it a try.
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By Lynn Huber
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