How To Systemize Everything To Grow Your Avon Business
If you’ve ever looked at another Avon Representative and wondered how she manages to get it all done, the answer might surprise you.
She’s got good systems.
It’s true! The most productive people all have one thing in common: They don’t reinvent the wheel every day. Instead, they’ve figured out the best, most efficient way to do every task, and they create a system to do just that.
Whether you’re an Avon Representative trying to grow your team, or your sales, or even in a whole different business, a systemized approach will help you:
- Work faster and produce more
- Produce higher quality results with fewer mistakes
- Easily outsource the tasks you don’t like to do
The Magic of Templates
How many times do you answer email from potential new Representatives or current or potential new Customers? What about responding to customer complaints – hopefully these are few and far between. 🙂
All of these tasks and more become effortless when you create fill-in-the-blank templates that can be repurposed for specific cases/people.
Templates can be as simple as a “canned response” in your email client, or you can even use software such as Text Expander (for Mac) or Phrase Express (for Windows).
What I love to do is, I have a template document in Dropbox so that I can access it from wherever I am, and I can copy and paste sections, or sentences from that document into whatever I’m working on.
In fact, I have a folder in Dropbox called Frequent Files, which I have a shortcut to on Desktop computer and my laptop. This makes it easy to get to the files I use the most very easily.
While templates will undoubtedly save you time, the real beauty is that once they’re created, you can easily outsource things like email and even sales or follow-up. Simply instruct your assistant on the proper use of your templates, and you’ll be free to do other, more important things.
One example of how I use templates is my follow-up process for potential recruits, prospects and leads. I have the emails saved in my email drafts folder, and I copy/paste from the drafts into a new email. I have my text messages saved in a text file to make it easy to copy/paste into a new text.
I also use templates for my blog posts. I have a template that’s already created for when a new Brochure comes out.
And I have a generic blog template that I use for all my other blog posts, specific to the blog I’m writing for.
For instance, for my customer blog, I have a template which has all the information already on it about how to sign up as an Avon Representative and how to place an order on my website.
This makes sure that my blog is consistent and always provides the information that will help grow my business.
Checklists Prevent Mistakes And Missed Steps
It might seem counter-intuitive, but when you perform the same tasks over and over again, it’s easy to miss a critical step. You might think you added your new team member to your email list – you might even remember doing it – only to look back and see it was never actually completed.
But when you implement checklists, it’s suddenly much more difficult to miss an important task.
For example, here is a post about how I use a spreadsheet to make sure I do everything I can to help a new Representative get started.
Checklists are Easy to Create
You can easily create checklists for all your common tasks and projects using nothing more than a text document or spreadsheet. If you’re managing a team, checklists in your project management system allow you to see exactly what tasks are complete, and which are still outstanding.
Templates and checklists turn smart Avon Representatives into productivity superstars, and it’s easy to get started.
The next time you answer an email you’ve answered before, save your response. The next time you invite your customers to a special event or show, save a copy of your invitation. The next time you email your team members, save a copy.
Take the time to record the steps. These documents will make future projects easier and faster to complete, and best of all, you can hand them off to your assistant to do when the time comes.
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By Lynn Huber
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