Order Forms To Handwrite Your Avon Customer Orders
Sometimes as you’re building your Avon business, it’s really helpful to have printed Order Forms that you can use to handwrite your customer orders.
Of course, Avon offers professional invoices you can create and print from your Avon Web Office.
You can place your order on Avon.com by customer, and then after your Avon order has been invoiced, you can go in and create professional invoices for each of your customers.
But if you are the type of person who prefers to work by hand rather than on the computer, there are ways to do that as well.
I Have an Order Form that I Use When I Write Up My Customer Orders.
You are welcome to use this if you would like.
Download the Word (editable) version here, or the PDF version or a Blank PDF Version here.
Note: As you will see, I add a $2.00 Order Processing Charge. I have never had a complaint, but you can change that to whatever you want for your business.
I Use These Order Forms to Write Up the Order.
Then I enter them in AvonNow.com and print the invoices.
I imagine you could purchase carbon and make copies to give your customer a copy of their order right now, or take a picture of the order with your phone and text/email it to them.
If you prefer to use an order book that’s already set to make copies for you, here are a couple of great ones you can purchase from Amazon:
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Now You’re Ready to Write Up Your Customer’s Order.
Fill in your Customer’s Name, Address, Phone, Email, etc., and then be sure to put in the Date/Campaign #.
Fill in the Page number, Quantity, Product #, Description, Shade/Fragrance, Size/Oz., Price Each, and Total Price for each item.
If you need to return or credit the customer for something, write it towards the bottom of the form, and be sure to use a minus sign or parenthesis to signify that it’s a credit.
Total all the numbers in the Total Price Column. Place that number in the Subtotal.
Add your Order Processing Charge. I use $2.00
Figure out your local tax. Mine is 7.75%. So I would take the $49.00 and times it by 7.75% on the calculator. Or, if your calculator doesn’t have a percent sign, you can add a 0 in front and move the decimal over two spaces. So you would times the $49.00 x .0775 = $3.95.
To figure out the state sales tax for your area click here. Note, use your zip code – all orders from Avon will be based on YOUR Sales Tax.
Place the total, of $54.95 in the Amount Due Column.
Then be sure to write your name, phone number, and email in the space provided at the bottom of the form.
Write up the Order and then Collect Payment
Write up the order and then say, “Your total is $54.95. How would you like to pay that?”
If they say something like, “My last Representative used to let me pay when she delivered.”
Then you say, “Oh, yeah. I remember when they used to do that!” Just smile and let her tell you how she is going to pay.
It is very likely that you will need to pay for the order when you place it with Avon, so don’t miss this step.
Collect the money upfront for every order and your Avon business will run a lot more smoothly.
If you’re taking the order over the phone there are lots of options to collect their payment.
My favorite way to handle credit/debit payments is Square
If you’d like to try Square, you can get free credit card processing here – or you can use Venmo or PayPal or some other similar service. Using Square, Venmo or PayPal ensures that the payment is good at the time you take their payment.
Remember, every other company requires payment upfront. You’re not asking for anything any different. It’s all in your demeanor. If you just assume they’re going to pay, they will.
Now, collect the payment, and write PAID on the order.
Give them a copy for their information, or if you’re taking the order over the phone you can take a picture of the order form with your phone and text/email them the image as confirmation.
When you are sorting your orders you will attach the 2nd copy to your customer’s bag as their delivery receipt, but be sure to keep the original for your records. If you’re not using the 2pt forms, you might need to make photocopies for this.
Or, if you’re printing your invoices from Avon, you will be able to save your handwritten one for your own records.
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By Lynn Huber
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